Applied Science Works Privacy Policy

Last updated September 24, 2025

Introduction

This Privacy Policy describes how Applied Science Works, Inc. (“Applied Science Works”, “we”, “our”, “us”) collects and processes personal information. Applied Science Works respects your privacy and is committed to protecting it through our compliance with this Privacy Policy.

By using our site, you consent to this Privacy Policy. If you do not consent to the collection and processing of your information in accordance with this Privacy Policy, we are unable to provide you with our services, and you should not use our site.

Applied Science Works processes personal information on behalf of our customers in managing their applicant tracking and recruitment processes. Our customers act as the “data controllers” under the General Data Protection Regulation (Regulation (EU) 2016/679) (the “EU GDPR”), the UK Data Protection Regulation and UK Data Protection Act 2018 (the “UK GDPR”) (collectively, the “GDPR”) or as “businesses” under the California Consumer Privacy Act (“CCPA”). Applied Science Works, in its role as “data processor” under the GDPR and as “service provider” under the CCPA, processes personal information solely on behalf of our customers and in accordance with their instructions. For information about how your personal information is used by an Applied Science Works customer, please refer to the privacy policy of the organization to which you submitted your application or otherwise provided your personal information, or that contacted you.

What personal information do we collect and how do we collect it?

Job Candidates

When you use Applied Science Works’s services (our “Service”) by registering with Applied Science Works, or applying to Applied Science Works, in connection with a job opportunity, the information we collect may include:

Name, email address, social media accounts, cover letter (if applicable), resume and job experience, education, email and text communications sent via our Service, email and text communications, and other information that you choose to send to us or to give us administrative access to.

Metadata related to your use of the Service, such as when you log in to the Service and how you use the Service.

Information related to the security and integrity related to your use of the Service, including technical signals such as IP address characteristics, connection method, device and browser information, and contact information validity, which we use to help detect and prevent fraudulent activity.

Recordings of job candidate interviews and related meetings, transcripts generated from those recordings, and derivative content such as summaries or suggested feedback. We also collect limited meeting metadata (e.g., date, time, meeting link, and participant display names).

Customers and Potential Customers

We collect information from potential customers when they inquire about Applied Science Works’s services, communicate with Applied Science Works, and request a demonstration of our Service, and we collect information from customers when they register for our Service. This information may include name, company name, email address, phone number, and billing information.

Third Party Data

We may receive your personal information from third parties, including data brokers, as well as from public sources such as social media platforms. We may use this third party data to enrich personal information about you that we have obtained from you or other sources.

Automatic Data Collection

As you navigate through and interact with our site, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions and patterns, including: (1) details of your use of our site, including traffic data, logs, and other communication data and the resources that you access and use on the site; and (2) information about the type of device or browser you use, your device’s operating software, your internet service provider, your device’s regional and language settings, and other similar information. This data may include IP address, MAC address, device advertising ID (e.g., IDFA or AAID), and other device identifiers.

How do we use personal information?

To provide our Service

The personal information we collect may be processed and/or used in the following ways for purposes of providing our Service:

To help companies post and manage jobs

To help companies source candidates for jobs

To help companies manage applicants for jobs

To help companies communicate with you, including scheduling interviews with candidates and interviewers

To help analyze recruiting activities

To help companies onboard new hires

To help companies detect, assess and prevent potential fraud risk in job applications, including by monitoring suspicious activity associated with job postings and interview content

To provide recording, transcription, summarization, and feedback functionality within the Service

To provide customer support

To personalize your experience (your information helps us to better respond to your individual needs)

To improve our Service (we continually strive to improve based on the information and feedback we receive from you)

To provide and improve customer service (your information helps us to more effectively respond to your customer service and support needs)

To provide demonstrations of our Service

To market our Service

We may use your personal information, including your name, email address, phone number, and other contact details, to provide you with marketing communications, promotions, and special offers. Specifically: (1) we may analyze your interactions with our Service to offer content and promotions that match your interests and preferences; (2) we may send you newsletters, product updates, event invitations, or other promotional materials; and (3) occasionally, we may invite you to participate in surveys or provide feedback to improve our products and marketing strategies.

If you do not want us to use your personal information for marketing purposes, you may opt out via our .

In addition, we may aggregate and anonymize personal information to remove identifiable elements and use it for marketing purposes, such as analyzing trends, improving our services, developing promotional insights and preparing marketing reports. Aggregated and anonymized data does not identify any individual or company and may be shared with third parties or used internally to enhance our marketing strategies and offerings. This use complies with applicable privacy laws and ensures that your personal information remains protected.

To monitor and improve our site and our Service

The information we collect automatically helps us to improve our site and Service, including by enabling us to: (1) estimate our audience size and usage patterns; (2) store information about your preferences, allowing us to customize our Service according to your individual interests; (3) speed up your searches; and (4) recognize you when you return to our site.

To process your application if you apply for a job at Applied Science Works

If you apply for a job at Applied Science Works, the personal information you submit with your application is used to evaluate your qualifications and suitability for Applied Science Works employment opportunities, manage the recruitment process, conduct interviews, communicate with you, verify your work eligibility, and comply with legal or regulatory obligations. This information may include contact details, employment history, educational qualifications, references, and any other personal details provided during the application process.

Do we use cookies?

Yes. Cookies are small files that a site or its service provider places on your computer’s hard drive through your Web browser that enables the site’s or service provider’s systems to recognize your browser and capture and remember certain information. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our site.